Request for Proposals: Indigenous Videographer and Documentary Production

SUBMISSION INSTRUCTIONS

You are invited to submit a proposal to support a project undertaken by the Chiefs of Ontario to develop a 20-30 minute professionally directed high profile documentary that captures First Nations women and their sacred connection to the spirit of the water and responsibilities to protect and maintain water.

Preference will be given to an Indigenous owned and operated production company.

Submission deadline: February 28, 2022 at 11:59 p.m. Eastern Standard Time (EST

Please add this page at the beginning of your proposal.

CALL FOR PROPOSALS: INDIGENOUS VIDEOGRAPHER AND DOCUMENTARY PRODUCTION

Legal name:
Address:
Phone number:
Fax number:
E-mail address:

Send proposal to:

Department of Environment, Attn: Kathleen Padulo, Director of Environment
Chiefs of Ontario
468 Queen Street East – Suite 400
Toronto, ON M5A 1T7
Email: [email protected]

A proposal must be submitted electronically to the Environment Sector, Director of Environment, Kathleen Padulo at [email protected] as a PDF file to the Chiefs of Ontario along with two (2) hard copies of the proposals to mail to Chiefs of Ontario Head Office. The proposal must be received by Chiefs of Ontario on or before the deadline. A proposal submitted in any other way or late may be disqualified.

The proposal will be irrevocably open for acceptance and will be binding on the videographer for fourteen (14) days after the submission deadline.

The proposal of the interested candidate must include the following elements:

  • A demonstration of their know-how to develop a professional documentary of 20 to 30 minutes of high level.
  • A work plan aligned with the project deliverables within the given deadlines (March 1, 2022 – April 30, 2022).
  • A proposed budget for the completion of the work with a budget schedule in alignment with the completion of each project deliverable for a maximum amount of $30,000.

HISTORY AND CONTEXT:

The Chiefs of Ontario support all First Nations in Ontario as they assert their sovereignty, jurisdiction and chosen expression of their national identity. The Environment Sector provides advice, guidance and recommendations to the Governing Council (LC) and Chiefs of Ontario on topics such as water, natural resources, energy, species at risk , traditional knowledge, environmental assessments, mining and climate change, among others. .

As part of the Assembly of First Nations (AFN) Infrastructure and Water Engagement Strategy, the Chief Operating Officer’s Environment Sector has received funding approval to develop a 20-30 minute documentary highlighting the importance of understanding worldviews, laws and customs, jurisdiction, underfunding and source water protection through First Nations women and their sacred connection to the water.

To holistically address First Nations women’s advocacy for water at the regional and national levels, the following themes were identified as important drivers for the documentary: leadership and women, concerns of technicians and operators, cultural significance and spirituality and governance, and visions for First Nations. Water Management. The Chiefs of Ontario will select up to 10 participants to create an atmosphere of spontaneous and free-flowing conversation around these themes.

OBJECTIVES AND KEY DELIVERABLES:

The objective of this Request for Proposals (RFP) is to select a Proponent to develop a high profile, professionally directed 20-30 minute documentary that captures First Nations women and their sacred connection to the spirit of water and their responsibilities to protect and care for water. . Submissions should detail the approach for each of the following:

1. Pre-production

  • Intro Meeting: Complete one (1) one-hour initial meeting with Chiefs of Ontario staff to receive initial instructions on developing the documentary. Meetings with other stakeholders, representatives and others may also be required.
  • One (1) weekly 30 minute check-in with Chiefs of Ontario staff may be required on an ongoing basis for the duration of the project.
  • The successful bidder will be responsible for delivering a video production plan that details the project description and activities, methodology, statement of work and deliverables.

2. Manufacturing

  • Script writing, including working with Chiefs of Ontario staff and other stakeholders to ensure it aligns with Chiefs of Ontario’s mandates, vision and mission.
  • Film and edit raw/audio footage, including but not limited to:
    • B-roll of participants;
    • Interviews with participants; and
    • Overview/history of First Nations women and their sacred responsibility to water.

3. Postproduction

  • One (1) 20-30 minute high definition documentary film, suitable for posting on the Chiefs of Ontario YouTube channel and elsewhere
  • Two (2) high definition teasers of the film (approximately 1-2 minutes long), suitable for various platforms such as YouTube, Instagram, Twitter and Facebook.
  • Chiefs of Ontario owns all raw footage and B-rolls, which can be used later.
  • The final product will be delivered to the COO no later than April 30, 2022.

PROPOSAL REQUIREMENTS:

All proposals must include the following information:

  1. A summary describing the general information of the applicant’s business, including the content of the proposal.
  2. A proposal for how the contractor will carry out the work, including a description of the project and activities, methodology, statement of work, deliverables and rate.
  3. Qualifications: provide a description of the applicant’s abilities/experience in:
    • Film and edit documentaries for Indigenous-led initiatives;
    • Team working; and
    • Knowledge of Indigenous perspectives.
  4. A statement and description of the physical and human resources required to complete the project, including software and intellectual hardware.
  5. Organization of the project: Indicate the composition of the proposed team, if applicable, including:
    • Project team members (preferably small team);
    • Description of roles and background of team members;
    • Level of experience of team members working with Indigenous peoples; and
    • Level of experience of team members working in film production.
  6. Cost Breakdown: The Proponent must provide a detailed cost breakdown of the proposed services, showing the total cost of performing all services, expenses, travel, materials, deliverables and software (if any) to be used for the completion of the project. . The total cost must be in Canadian dollars and include the budget.

Work relationship

  • This contract will be overseen by the Heads of Ontario’s Environment Sector.
  • The consultant will work alongside and meet regularly with the Director of Environment.

REQUIRED TIMETABLE WITH MILESTONES

March 1, 2022

March 15, 2022

  • Interview with participants

March 31, 2022

  • Teaser completed for YouTube, social media (negotiable timelines)

Mid-April 2022

  • 1st draft of the documentary – to be reviewed by the COO
  • 2nd draft of the documentary
  • Teaser completed for YouTube, social media (negotiable timelines)

April 30, 2022

  • Final document delivery date

PROFESSIONAL FEES

Applicants should complete the Fee Schedule as completely as possible by reproducing the table in the attached PDF. Do not include HST in the quote, but specify where HST is applicable. Fees quoted must be the applicants best and only price. The estimated cost is the estimated number of hours multiplied by the hourly rate. All travel costs must be included in the proposal fee schedule and the total anticipated costs must not exceed $30,000 – unless the COO requests a trip.

Additional points for applicants to consider:

  • The Facilitator must commit to a firm price for the entire contract. No increase during the contract will be authorized. All subcontractor fees must be included in the fees shown.
  • Expenses must be estimated and explained with the Professional Fee Schedule.
  • Preference will be given to an Indigenous owned and operated production company.

Proposal evaluation

All submissions will be evaluated according to the following criteria:

  • Quality of the proposal;
  • Capacity of the applicant to undertake the project; and
  • Relevance of the project budget and timelines.

COO reserves the right to:

  • Reject one or all of the proposals received;
  • Enter into negotiations with one or more applicants on any aspect of the proposal;
  • Accept any proposal in whole or in part;
  • Cancel, modify or reissue this document at any time; and
  • Check all the information provided in the proposal.

RECEIPT OF PROPOSALS

Packages must be clearly marked: “RFP for First Nations Videographer and Documentary Production” by February 28, 2022 at 11:59 p.m. Eastern Standard Time (EST).

The proposal must be submitted electronically to the Environment Sector, Director of Environment, Kathleen Padulo at [email protected].org as a PDF file to the Chiefs of Ontario along with two (2) hard copies of the proposals to mail to Chiefs of Ontario Head Office.

The proposal must be received by Chiefs of Ontario on or before the deadline. A proposal submitted in any other way or received after the stated deadline will not be accepted.

The selection of the consultant will be awarded by March 1, 2022.

Download the full tender here: Chiefs of Ontario – RFP Indigenous Videographer Documentary Production – Deadline February 28, 2022


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